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smartAR Virtual
Ledger Management

Improve your accounts receivable process and get paid faster.

smartAR Virtual Ledger Management (VLM) is a fast and cost-efficient way to improve your cash flow, by managing slow payers and reducing debtor days.

Our service is personalised, professional and completely transparent.

How Virtual Ledger Management works

Our Ledger Management specialists look after the ‘heavy lifting’ associated with the accounts receivable function, freeing you up to focus on core business functions.

Depending on your needs, we can augment or replace your existing accounts receivable function to deliver a more cost-efficient, well documented and scalable accounts receivable process.

By adopting smartAR VLM in your business you will enjoy these key benefits:

  • Control: You remain in charge but we do the heavy lifting
  • Efficiency: Lower cost using cloud based work flow
  • Security: All payments go directly to you
  • Certainty: A single weekly fee with no surprises
  • Commitment: No staff excuses – just results from your dedicated account manager

Do you know how much your business could be losing from a mishandled accounts receivable process? Estimate your accounts receivable costs and potential savings with our simple online calculator. 

Calculate my accounts receivable costs

Why more successful businesses are choosing the virtual model

In today’s uncertain economic environment, astute businesses are moving towards virtual professional services to reduce costs, improve capacity, leverage the latest accounts receivable knowledge and practices, and improve cash flow.

“I recommend smartAR managed ledger service because I know the job will be done well. Our staff are not chasing slow payers, and they bill out 3-4 times the cost of the service.” – Tony Forlong KTS Chartered Accountants.

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What businesses use Virtual Ledger Management?

Any business offering credit should consider an VLM solution.  There are generally three types of VLM clients:

  1. Larger businesses wanting to reduce collection costs.
  2. Growth businesses that are strategically outsourcing non-core functions.
  3. Any business looking to reduce slow payers and access the cash tied up in debtors.

Our existing clients span many industries: accounting and legal firms, importers, manufacturers, distributors, Managed Services Providers, Recruitment and ASX/NZX listed businesses.

How much does outsourcing AR cost?

Once we understand your existing AR process, we will suggest a range of best practice improvements. You can then choose to design a better, more cost efficient and scalable solution to fit your circumstances.

Individual client pricing will depend on the size and complexity of your bespoke solution. There is no charge for our initial improvement suggestions.  If you choose to proceed agreements will typically have a small on-boarding fee ($500 to $3,000) and then an ongoing weekly fee.

What reporting do I get?

Our virtual solutions always integrate with your existing accounting solution provider.  We try to not duplicate existing accounting reporting so instead produce daily, weekly & monthly updates based upon specific account receivable metrics.  Eg Telephone Calls Made, SMS sent, Outstanding actions etc.

Who follows up the slow payers?

Almost all our virtual ledger management clients elect to have a dedicated account manager who will drive the follow up with your debtors.  This person comes to know both your business and your clients very well. Consider them a remote part of your operations or administration team.  Our ledger managers are all located in Australia or New Zealand.

Have questions about our other cash flow solutions like Fee Funding or Payment Page?

Our team of specialists are always available to discuss your cash flow strategy, how to attract new clients with flexible payment solutions or to simply let you know what options exist for your business.